HR & Payroll Management

HR and payroll services handle employee salary processing, statutory deductions (PF, ESI, TDS, professional tax), payslips, and compliance filings. Accurate payroll keeps a business compliant with labour and tax laws and ensures employees are paid correctly and on time.

Who needs this: Any business with employees benefits; statutory registrations (EPF above 20 employees, ESI above 10 in most states) trigger mandatory payroll compliance.

Government portal: EPFO (epfindia.gov.in), ESIC (esic.gov.in), Income Tax TRACES, and state professional-tax portals.

Indicative fees: ₹100–₹300 per employee per month, or a fixed monthly retainer for smaller teams.

Timeline: Monthly payroll cycle; statutory filings on their respective due dates.

Documents required

Employee master data (PAN, Aadhaar, bank, UAN)
Salary structure / CTC breakup
Attendance and leave records
PF/ESI registration numbers
Investment declarations for TDS

Step-by-step process

Define salary structures and CTC breakups for each role
Onboard employees with PAN, Aadhaar, bank and UAN details
Capture monthly attendance, leave and variable inputs
Compute gross pay, statutory deductions (PF, ESI, PT) and TDS
Generate payslips and process salary disbursement
Deposit PF, ESI and TDS by their due dates and file returns
Issue Form 16 to employees after year-end
Maintain records for labour and tax inspections

Penalty for non-compliance

Late PF/ESI deposit attracts interest plus damages up to 25% p.a.; non-deposit of deducted TDS can trigger prosecution under section 276B.

Frequently asked questions

When is PF registration mandatory?

Employees' Provident Fund registration is mandatory once a business employs 20 or more people; smaller businesses can register voluntarily.

When is ESI applicable?

ESI applies to establishments with 10 or more employees (20 in some states) earning up to ₹21,000 per month, providing medical and cash benefits.

What statutory deductions are part of payroll?

Provident Fund (PF), Employees' State Insurance (ESI), Professional Tax (in applicable states), and TDS on salary under section 192.

When must PF and ESI be deposited?

PF and ESI contributions are due by the 15th of the following month; late deposit attracts interest and damages.

Is a payslip legally required?

Yes. Wage and payslip transparency is required under labour codes; payslips also serve as proof of income for employees' loans and visas.