Free Salary Slip Generator — Payslip in Seconds

Fill the employee details and pay components — or auto-fill a standard Basic / HRA / special-allowance breakup with PF and Professional Tax from the monthly gross — and download a clean, professional payslip as PDF or Word. It's built in your browser; nothing is uploaded.

Open Free Salary Slip Generator — free →

What you can do here

Auto-fill a standard breakup (Basic 50%, HRA, special allowance) from the monthly gross
Editable earnings and deductions — add PF, ESI, Professional Tax, TDS, bonus
Live gross earnings, total deductions and net (in-hand) pay
Download as a clean PDF (print) or Word payslip
Free, no login, built in your browser — nothing uploaded

What a payslip has to show

A payslip is a wage record, not a formatting exercise. It should identify the employer and the employee, the pay period, each earnings component separately, each deduction separately, and the resulting net pay. Where an establishment is covered by wage legislation, issuing wage slips is a statutory obligation rather than a courtesy. Employees need the document for loan and visa applications, for rent agreements, and as evidence in any dispute about what was actually paid.

Why the basic-to-gross ratio matters

The split is not cosmetic. Basic salary drives provident fund contributions, gratuity, and the HRA exemption calculation, all of which are computed on basic plus dearness allowance rather than on CTC. A structure with an unusually small basic reduces present-day deductions but also reduces PF accumulation, gratuity entitlement and the HRA exemption an employee can claim. The commonly used convention of basic at around half of gross exists because it keeps those consequences reasonable.

Statutory deductions and where they come from

Provident fund is deducted at the prescribed rate on the wage base with a matching employer contribution. ESI applies to employees under the wage threshold in covered establishments. Professional tax is a state levy and simply does not exist in several states, including Delhi, Uttar Pradesh and Haryana — and where it does apply it follows the state in which the employee works, not where the company is registered. TDS on salary under section 192 is deducted on an estimate of annual tax spread across the year.

Reconcile the payslips against Form 16 and 26AS

At year end the TDS shown across twelve payslips should agree with Form 16, and Form 16 should agree with Form 26AS. Where the payslips show deductions that do not appear in 26AS, the tax was deducted but not deposited or not reported — and only the employer can correct that by revising the TDS return. Keep the payslips; together with the bank statements showing net credits they are the evidence that supports a claim for credit.

Issue them on time and keep the records

Wage records generally have to be preserved for a prescribed period, and payslips are the most useful part of that set because they reconstruct the whole year. Issue them each month rather than on request, keep a copy on the employer side, and make sure the numbers agree with the payroll register and the bank transfer. If you are preparing the tax side of payroll, the TDS tools cover computation, deposit and quarterly returns.

Frequently asked questions

Is the salary slip generator free?

Yes — completely free with no login. Fill the details (or auto-fill from the monthly gross), then download the payslip as PDF or Word. Nothing is uploaded.

What is a standard salary breakup?

A common structure is Basic ~50% of gross, HRA at 50% of Basic (metro) or 40% (non-metro), and the balance as special allowance. Employee PF is 12% of Basic, plus state Professional Tax. This tool fills that and lets you edit every line.

How is net pay calculated?

Net (in-hand) pay = gross earnings minus total deductions (PF, Professional Tax, ESI, TDS, etc.). The actual figures depend on your salary structure and state.

Is a salary slip a legal document?

Yes — a payslip is proof of income used for loans, visas and rentals. This tool builds a standard payslip; the employer is responsible for the accuracy of the components and statutory deductions.