Company Compliance Management

Company compliance covers the recurring statutory obligations every private limited company must meet under the Companies Act, 2013 — board and general meetings, statutory registers, annual filings (AOC-4, MGT-7), director KYC, and auditor appointment. Missing these attracts daily penalties and can disqualify directors.

Who needs this: Every incorporated company, active or dormant, must meet the annual compliance calendar from the date of incorporation, regardless of turnover or activity.

Government portal: MCA (mca.gov.in) and the Income Tax portal.

Indicative fees: ₹10,000–₹40,000 per year depending on company size and transaction volume (professional + government fees).

Timeline: Ongoing across the year, keyed to statutory due dates.

Documents required

Financial statements and board reports
Minutes of board and general meetings
Statutory registers (members, directors, charges)
DSC of directors
Auditor's report and appointment (ADT-1)

Step-by-step process

Appoint the first auditor within 30 days of incorporation (Form ADT-1)
File INC-20A commencement of business within 180 days
Hold at least four board meetings a year (or as prescribed for small companies)
Conduct the Annual General Meeting within six months of the financial year-end
File financial statements in AOC-4 within 30 days of the AGM
File the annual return MGT-7/MGT-7A within 60 days of the AGM
Complete director KYC (DIR-3 KYC) by 30 September every year
Maintain statutory registers and file event-based forms (DPT-3, MSME-1, charges) on time

Penalty for non-compliance

Late annual filings cost ₹100/day per form (no cap); three years of default can disqualify directors under section 164(2).

Frequently asked questions

What are the main annual filings for a private company?

AOC-4 (financial statements) within 30 days of the AGM, and MGT-7/MGT-7A (annual return) within 60 days of the AGM. Plus DIR-3 KYC, DPT-3, and auditor appointment via ADT-1.

What happens if a company misses its annual filings?

A penalty of ₹100 per day per form with no upper cap, plus possible disqualification of directors under section 164(2) if defaults run for three consecutive years.

Does a dormant or zero-revenue company still need to comply?

Yes. Annual filings, board meetings and director KYC are mandatory from incorporation regardless of activity. A truly inactive company can apply for dormant status to reduce the burden.

When is the AGM due?

Within six months of the financial year-end (by 30 September for an April–March year); the first AGM can be held within nine months of the first year-end.

What is DIR-3 KYC?

An annual KYC of every director with a DIN, due by 30 September. Missing it deactivates the DIN and attracts a ₹5,000 reactivation fee.